Patty Battin
Apr 1, 2025
Volunteer, Calendar, Camp Rilea, Fundraising
Volunteer Coordinator
Hours Recorded: March Google Form has been sent out
Totals for Year / Completions sent to Treasurer- working on that currently
Reminder at Parent Meeting- Employee Match Programs
Intel Changed format recently:
Must record within 60 days
Intel max amount per employee- $1000
Must list specific days, task and time (spreadsheet type)
List Volunteer Coordinator as reference: Christina McClelland / volunteers@centuryband.org
CALENDAR DETAILS
April/May Sign up for Sound Lab Dates for period 8. If Mr. Dunlop is gone then we do not fill the shift.
What would we discuss in a Brown Parent Meeting - Point system, Camp Rilea, Parade Season, Firework stand. Invite them to the Century Band Parent Meeting.
April 3- CHOMP begins- Need help to register students. 2 people to help. Cost $60.00
April 4th Western Oregon Wind Ensemble - We need a chaperone. Call Time 8am Returning at 2pm
April 5th is Percussion Championships. Both groups. We can use the small trailer.
April 7 Friends & Family Performance 6:30 PM– Students arrive at 5:30pm.
April 8 - Food Meeting 6pm - 7pm & Parent Meeting 7pm - 8pm
April 10 Nathan Caranto & Friends Jazz night 7PM doors open 7:30 Concert
All money earned will go towards the Jazz budget.
Nathan is doing all the work. This is the best night for Nathan and his invited guests.
April 11th and 12th is parade camp at Camp Rilea.
Drop off Medication Friday 4/11 7am - 8am
Leaving Friday 8:30am. Returning Saturday at approximately 9pm
Dinner-Snacks- cocoa smores campfire /Breakfast / Lunch
We have kitchen access.
Plan for 150 Students and Adults for food.
We need 10 - 12 chaperones.
A letter will go out to students prior to going. What to bring with them to Camp.
April 14 Student Fundraiser Points Due
April 16-19 Lionel Hampton Jazz Festival
Chaperone List from signed pages?
Leave Wednesday at 9am Return Sunday
Schedule- bring sack lunch/dinner? $ for meals
Hotel/Address
Driving/meet there
Return Time
April 19- Can Drive Canceled. Rescheduled to June 14th
April 26 Auction
April 10 Auction Baskets w/values due to team due by April 10th,
Putting baskets together April 6 and 13 at Christina Saribay’s home.
Students get 1 point for contributing to the basket and they can get a 2nd point if they work at the actual Auction. Invited to help out is NHS and please ask the Key Club. (They need volunteer hours)
Volunteer Needs: 15 students 10 will be like souchefs, 5 out on the floor
We have an auction team so no additional needs.
Dessert Table- Bring a desert to auction off
Tuesday, April 29- Parade Practice 6-8PM
4 volunteers- walk traffic help (2), wagon/water first aid (1), amp and/or wheel chair as needed (1)
Friday, May 2- Wind Ensemble State Competition (If we get in)@ Mt. Hood Community College (day)- Chaperone(s)?
Neighborhood - Walk, Play, Spin Night (Mandatory
4 parent volunteers
Pizza provided $3.00
Saturday, May 3- Can Drive
State Solo Competition
Tuesday, May 6-
**BOARD MEETING OVERLAPS @ 5 PM
Parade Practice 6-8 PM
4 volunteers- walk traffic help (2), wagon/water first aid (1), amp and/or wheel chair as needed
Friday, May 9- State Jazz Festival (day)- Chaperones
Saturday, May 10- St. John’s Parade 60th Celebration Noon-2PM
Chaperones- 4-6?
Call time/bus? 9am
May 15 Family/Parent Volunteer Hours Due
Senior Expectations for final parade practices? End of year/ graduation etc -Parade practice Tuesday May 22th 4pm - 7pm Seniors may be 1 at a time.
Fundraising
Only 40 tickets sold for the Auction. Want to put this on the reader board. Send to Julie Casper to put in the newsletter.
Bandwidth Run on May 17th
Submitted to guinness world records. Still waiting to hear back from them. They have to approve. All paperwork has been submitted. We need them to approve Christina.
We will still do it unofficially if we have to. May 30.
June 1 Blue Ox Axe throwing for the parents. 5pm -7pm. Going on sale May 1. $30 fee
President
Cans for band has pick up ready. We need someone to pick them up. If we don’t respond then people will stop donating. Maybe get people who are available during the day who want to earn hours. Sometimes 3 - 4 times per week for pick up.
Oregon is trying to take the bottle bill and keep the money for the state.
Treasurer
Seniors with balances have been turned into Amanda the bookkeeper. 40 seniors with amounts due. Lowest amount due $75.00 and highest amount $3,300.
Waiting for Tom to do the budget. He is still in the middle of tax season. We will get together ASAP.
March drumline and Colorguard staff need to be paid.
Uniform and Apparel
Patches are done for the end of the year concert. Mr. Dunlop will double check.
Jackets can be found at SanMar.com we need to find one that is similar. Send to Madeline.
Mr. Dunlop
Our trip for next year. We need to bring it back to the group and listen to everybody’s feedback. Ultimately it should be Mr. Dunlop’s decision. I want to make sure I know where everybody is. I want to listen to the hesitations and address those. As a group we are all on the same page of not doing something that isn’t safe.
Spring break and Christmas break are not good times for travel.
Members present
Jim Dunlop
Jeff Snively
Christina Saribay
Lisa Cavanaugh
Jason Keezel
Christina McClelland
Patty Battin