Patty Battin
Mar 31, 2026
Secretary - Patty Battin
Registration/Travel/Medical SpreadSheet
Lives at Google Sheets
Link to document: https://docs.google.com/spreadsheets/d/1hSPtpe0Hh8NPd1ps0673wfeyQ_fTdB7jbLsP52rT9wY/edit?usp=sharing
Information you can find there: Birthdates, Shirt and shoe sizes, Billing information, Emergency Contact, OTC Meds, Allergies to medications, MB Allergies/Food Restrictions, parent volunteer opportunities, Signed/Read handbook, Signed payment
2025 -26 Marching Band Roster
Lives in Google Sheets
Link to document
https://docs.google.com/spreadsheets/d/11M-NmQV-DTzMG_iSf8habK8P1G1-G5AxNd_LekS9zPY/edit?usp=sharing
This one will tell you who all is in the band and what section they are in.
In Google Drive under Shared Drives you will find many documents that are shared with the other board members. There are going to be permissions where people can go and view them. As well some where you can edit certain things and then certain things you can’t edit. You will not be able to delete
Volunteer Coordinator - Christina McClelland
Calendar:
Wednesday, April 1- 4:30-6:30PM-
Parade Practice
6 Volunteers to support group with traffic block
INSTRUMENTS in Cases- 3-4 people
Uniforms w/ Lisa- 2 people (TBA time/date)
Thursday, April 2- Pie Pickup 2:30-5:30 PM (2 volunteers)
Friday, April 3-
Great Western Music Festival- 1-2 chaperones
7:30 AM Call Time - school lunch pick up return by 4PM
FRIENDS & FAMILY SHOW
Saturday, April 4-
NWAPA Percussion Championships- Sherwood
Loading 8 PM Friday night?
Bus Call Time 9 AM
Monday, April 6th:PARENT meeting @ 7 PM
Tuesday, April 7,
Band League Festival- Wind Ensemble to Sherwood
Bus leaves 9 AM- Returns by 1:30PM
Instrument Drop off & Medication to Dunlop 7PM
Wednesday April 8-15 ORLANDO TRIP
Dismiss/Arrive by 1:45
Bus by 2:30PM
Monday, April 20- Wheels on Bus 4PM
Saturday, April 25-
Bandwidth Fun Run 6AM Start set up
Mount Hood Jazz Festival TIME TBA
Monday, April 27- Parade Practice 6-8PM
Friday, May 1-2 @ Camp Rilea
Monday, May 4- Parade Practice 6-8PM
May 4-5 Plant Sale Pick up
May 5- Board Meeting 7PM
Volunteer Stats:
Total Hours __________________ (in progress)
Family Completions to Jason Keezel 55 +
Due Dates:
May 1st for Seniors
June 1st for all others
Winter Groups- $125 Fees Waived with 10 hours of volunteering
Marching Groups- $200 waived with 16 hours volunteering
Partial volunteer hours will be credited at $12.50 per hour
Volunteers Approved to date 134
Questions/Future tasks?
Update/Review Bylaws if desired- May/June?
Any specific volunteer needs/requests?
Inventory of Supplies - possibly during future can drive
Uniforms - Lisa Cavanaugh
The discussion was around uniform and getting them packed and ready for Orlando.
Keeping track of the uniforms in Orlando to make sure the uniforms stay correct after Saturday parade for Sunday parade. Then packing them back up to get them home.
Students must pack their shoes and socks in their own luggage.
Treasurer - Jason Keezel and Tom Thaxton
Senior amounts have been sent to the bookkeeper.
I think that we're going to have a slight surplus next year of $6,000 or $7,000.
Parade camp $75 for 8th graders. And then the cost for shoes.
VP Fundraising - Heather Buxton
Fundraising numbers- Tom
Next can drive- need to set a date w/Emily & David
Pie Guy- Sold 125 pies, just over $500 profit (not bad for first time, and all small pies). Working on adding Blue Moon Bakery to both pie sales in the future so we have a gluten free option (and also some of their pies are vegan)
Hanging Baskets- we still need more sales to meet our minimum, but so far looks good. We do need to sell more 10” baskets though.
Hops- next set of dates needs to be turned in before the trip, Elizabeth is working on it. It’s all going well!
Bandwidth- Crystal Connors & Jackson Keezel
Auction- THEME: PALM ROYALE; working on menu and a lot of planning details at this time; tickets are live and selling (push, push, push!); save-the-dates went out to the HSD school board and Hillsboro City Council a few weeks ago- will send invite soon; invite has gone out in Julie’s newsletter & Scott Thomas updated calendar; Sanne Cai sent out the save-the-date to their families a few weeks ago and now they have the invite to send out; invite needs to be spread by everyone possible; donations are rolling in and looking good, but we need a LOT more; student baskets are due Friday, but I will pickup on Monday; it’s all coming together
We MUST find someone to take on fireworks ASAP, please help me find someone/a family/several people
Louie Louie is ready for official planning. Who all needs to be included in the planning of this event?
Next week on Monday, prior to the parent meeting, there will be a fundraising meeting- likely at 6pm, for anyone who wants to attend.