Patty Battin
Jun 10, 2025
Treasurers, Budget, Fireworks Stand, Uniform Cleaning, Fundraising Help Needed, Hops, Trip Info
Jason Keezel and Tom Thaxton - Treasurers
Here's the tentative budget for this year, we'll vote on it and make sure that everybody agrees with it.
Donations covers corporate donations plus individual donations.
Fees, membership, revenue is covered by fall, winter fair share, color guard, winter guard, etc. Fundraising income is and not showcased because that's a separate line item. It would include the jazz auction, Pies, flowers, fireworks, Can Drives
Showcase income, you can see is $27,000 there, but we also have an expense line item for Century Showcase. So the grand total there would be $13,000.
The expenditures for $92,000 is for staff. We pay our staff and it's expensive.
It was $99,000 when we included chomp into that, but that will be a separate line item moving forward.
Competition expenses, that's NWAPA fees, the Lionel Hampton fee, the Winter Guards WGI fee, etc. Does that include buses? With the exception of the Lionel Hampton trip, with a few exceptions. Travel expenses is almost exclusively fuel reimbursement.
Student fund trips was like the maze down in Grand Rapids, pizza after the wind ensemble in Corvallis, etc.
Equipment is items for the band to upgrade items, drum skins, things of that nature. That's rough to estimate. So we're using prior years as kind of a guideline, but.stuff going to break when stuff's going to break.
Apparel, that's $2,000. That's our cost offset by what the parents purchase it. We don't make a ton of money on apparel. That's really net. There's plenty of apparel costs, but there's also apparel fees that get charged, so $2,000 is the actual net of what the band gets.
Parades is water, food, things like that to go to the parades. Spokane, for example, last year. Travel expenses there's some fuel reimbursements for staff and parents that go from here to there, for staff when we go to Grants Pass for example.
The administration of miscellaneous includes website fees, QuickBooks fees, merchant fees for square.
Budget Approved.
Christina McClelland - Volunteer Coordinator
The Rose Festival Parade we got the Gold Standard Award.
Thank you to each and every one of you for being here, contributing, supporting your kids.
There are many of you in here that have literally done hours and hours, hundreds of hours, from props, to food, to auction things, to uniforms, so many things. 7,517.37 volunteer hours have been recorded. This represents 72 families volunteering this year. 54% of our organization had people that recorded their hours.
There's also jobs for people that don't have their fingerprinting completed. There's washing dishes. There's washing uniforms, they will need it after the parade. If you're an eighth grade family, just know there's ways that we can connect you.
Work on getting your fingerprints. HSD Volunteer Application
Once you get approved please proof (a screen shot will work) Send that to volunteers@centuryband.org
If you get a reminder this summer, some of you might, because your status is expiring, please do the three-question survey. It is super quick to resubmit. Please be aware that if your background check expires you will have to go through the entire process again.
Can drive this Saturday, so bring your cans and bottles. This is not food cans.
The students have been signing up last night. I think there is thirty-five for the bigger list.
We're still in need of a couple more adults to come and drive vehicles, If you've never done a can drive before and you want to be a driver, I highly recommend you have a tarp or something that you lay down, or a pickup truck so that the cans are not going in your car.
The can drives are a great way we earn money, one of our biggest fundraisers.
$23,000 this last year on can drive, so it's a significant money maker.
The fireworks booth. From approximately 6/24 through 7/4. We will have four hour shifts available for two adults and two students to come and work at the station. Students can sign up for two shifts to start. Once those are full, we'll move forward. They can get at least two fundraiser points and adults get volunteer hours.
We do have a parent staying overnight all the nights except July 3rd night.
If you have a camper, if you want to camp the Walmart parking lot on July 3rd, we have a spot for you.
Why do I want to keep track of my volunteer hours? We track our volunteer hours because we get a fee reduction of your fair share. $200 for the fall season /16 hours. Winter Season it is $125 / 10 hours.
Lisa Cavanaugh / Uniforms and apparel
We've got the parade coming up on the 4th of July, it's always hot. In August, before we do the parade camp we'll have a big washing of the uniforms. I need all the uniforms back for the camp because we'll have one or two days that I'm going to come in with helpers and size all the new marchers, check everybody, fix anything that needs adjusting for kids that have grown, things like that. At that point we'll have shoes available, they're $45 per shoe right now that I know of. We'll resize kits that need it. Make sure if you don't think your kid will speak up, to message me. That way I can tag them and let them try shoes on and make sure they fit.
If you do the washing of uniforms you'll need either a front loading washing machine or one without an agitator because agitators will tear the fabric apart.
Washing uniforms counts as volunteer hours. I have special detergent that we use to help keep the fabric right and not destroy it.
If you are going to do HOPS I do have some shirts on hand.I'm seeing a couple sizes I've sold out of. But I do have a stack of the Century shirts. I'll also be placing an order usually around the end of August. I open that up for orders and then I get it made like in September so that I can get it to you.
Christina Saribay and Heather Buxton - Fundraising
We have a tentative date for next year for the Jazz Auction next year. We were trying for May 16 but the California Hall is actually booked that night. So, we're going to see if we can get a different night or we'll have to find a different venue.
Bandwidth, I'm looking for a team. I've got a couple people already. We're going to go out to South Hillsboro to hit up the new businesses. We want to get sponsors, and the bandwidth is on September 20th. Bandwidth is our 5K fun run. You can run, you can skip, you can hop, you can jump, you can just shoot the breeze, we've got bands all the way through.
It is a fundraiser, and we're excited to do it in the fall.
The one more time around. The event was a huge success. We actually made $3,010.69. They want to do it again next year with us. Hopefully I will hear from the World Records and get the category for the most people to play Louie Louie at one time. I've heard that it can take up to 3 years to get the category you want.
The parents night out at blue ox was so much fun. We have another one coming up hopefully in November.
Can-drive is here on the 14th. We are talking about doing some more can-drives over the summer as well, so we'll probably do one in July and August. We need more help with the can drives year round. If you would be interested in joining the team please send me an email. fundraising@centuryband.org.
We've got the Fireworks event coming as well. Fireworks stands are the time that we are the most short-handed. If you are in town, please please sign up for a shift. We need the help.
4th of July parade.
One thing that would be really great to give you your hours would be running restaurant fundraisers, you do not have to attend the actual fundraiser. You can do it at your computer and just book restaurants, like, once a month. Then let me know what it is, and we'll announce it for everybody to come. We need somebody to actually book those restaurant nights.
If you are interested in that contact me. fundraising@centuryband.org.
We are working on doing a sidewalk sale. I still need to get support from Julie Casper and book a couple of things to make sure it works. Assuming all goes as planned, we will need a small crew for that as well. It would be the weekend of August 22nd and 23rd. again, message me if you are interested in helping. .
Showcase is coming up in October. We have a couple of captains already that have offered to help, but they're gonna need a lot more people. That's a big event. I'm assuming they probably already started planning it. That's something we need to start planning like now. It's big, you saw the numbers on the financial report, so it's kind of all hands on deck situation, and I'm not gonna be the one to talk about it going forward, but I just want to say, we need help. if you can help with that, you can email me again. fundraising@centuryband.org. We are looking for one extra person to help us. it's an all-day event, literally 6 a.m. to 10 p.m.
Elizabeth Martinez - HOPS
Today is the 10th. We have 20 days left to do your signups for August. That's the only month left for Hops where we're going to get paid for this year. Once the OSA starts, I'll start booking you again, but that's volunteer time and that's points for your kids.
20 days to sign up for the rest of August. August sign up closes on June 30th. They are on an extended road trip for the first half of August so because of band camp your students are likely not going to be able to do much in the way of work in August for the Hops. Maybe they can work that week of August 12th and then after band camp ends they can work again the last few days of August. For anyone who's new and hasn’t heard my hops speech we can work the Hops games and we'll get a little more than 12 dollars an hour plus tips working concessions and that goes directly into your students account to help pay for whatever. The trip, fair share, costumes, shoes. Email me if you have a question. Concessions@centuryband.org You have to have a food handlers card. Oregon Food Handlers Card It costs 10 dollars and it's good for three years. If you want to work as a cashier, you will need to have an OLCC card as well. Oregon OLCC Alcohol Server Certificate | Online Training That takes a little longer and costs a little bit more. But, either which way, I have enough parents who do OLCC that if you don't want to, you don't have to, but if you don't want to make food, then I would say do cashier. Email me if you have any questions, I will send you the most detailed FAQ I've ever written in my entire life. I will also send you signups, and I will answer any and all questions. Doesn't matter if they're good, bad, or otherwise. I'm here to answer.
Trip to Orlando, Florida
The dates are April 8th through the 15th. The cost is going to be $2550 per student. If you are going as a chaperone, it will be $2,700. And the reason for that is when we have students, we can get four kids per room. Chaperones, we do two per room. So, that's a little bit more. Our accommodations: we will be staying at a Disney All-Star hotel. So, it's a big rock and roll music theme hotel right there on Disney property.
This includes our round trip air fare, it includes coach buses for all of our activities and performances, most all the meals, so we get breakfast for 7 days, lunch for 7days, and dinners for 6 days. The only meal that we don't have is when we are taking off to go home. They'll get breakfast the morning that we arrive, and then they want to get a snack for the flight home.
Those are the only two meals that we're not doing anything, so kind of plan for that. Admission to the theme parks. There is a fee that we're going to collect at the very end that isn’t included , and that is for getting all of our band equipment over to Orlando. We pack them in the suitcases, and we'd take them off so there is extra luggage.
There is an auto payment program. We're gonna have a schedule for you, but we're going to have you go onto World Strides, and you will be able to make your payments on there. There is also health and accident insurance included while traveling. There is an on-call doctor.
If you pay an extra $305, you can get a full refund. That does not include your portion for the registration, and if you use some of your credits from band, you do not get it checked after that,
it goes back into your band account, because we cannot do that, because of our 501c3 program. There is scholarships available. If you do qualify for it, you can go through World Strides, and they do have some scholarships to help reduce the cost of this event.
Can you explain what is World Strides? World Strides is the travel company that we're gonna go through. I have traveled with them with Kristen before. They're an amazing program. They make sure the kids are fed. Everything is just very well organized. They do all the planning for us. They book our airfare. They get us into Disneyland. They get the travel coaches and everything. Meals, where everything happens. They are our tour guide.
Registration: Students and parents chaperones need to register directly to World Strides and we finalized it today and so we'll have a link sent out by Patty on Thursday.
That's where we're going to register if you are wanting to go on this trip. and how we get in through the payment program with World Strides. There is a payment schedule and the payments will be made directly to World Strides to use your fan fundraising credits like Hops.
This is where you come in though. You have to fill out a google form requesting the money to be used. It is your responsibility to know how much your credit is and to submit the form by the due date of each month. So let's say you have a thousand dollars in your account. You're going to fill out the google form and it says Jason I want to use $200 each month for the next five months out of my credit. So if you're working your Hops event and you know you've got money coming in you can break that down and Jason has to know to the penny.
You can't just say send off some money. He has to know specifically. $200 and 50 cents is what I want transferred over. And then he'll do it. We've broken up the payments into little tiny chunks here. The first one is coming up here on the 20th. So in 10 days to register and because we need to lock up our airfare it's $115. At that time is when you can decide if you want to do the additional $305 for a full refund. So if something happens and you're like I can't go because you paid that that safety waiver you’d get reimbursed.
It's broken down to $325 a month. Payments are going to be around the 20th. And the last one is on the 13th of February. And then there's one final payment for $150, and that's going to cover all of our additional fees. So if we find out that luggage costs a little bit more, or we've got more instruments or weight, or something like that, You can get eight clarinets and two bandstands into a suitcase and they get to 43 lbs.I don't know what it's going to be this year. There's different students, different instruments. So we're going to have to get really creative. We have to get our uniforms there.
We're going to take a red eye on the eight, and we're going to leave in the evening, and we're going to arrive early in the morning in Orlando.
We will get a box lunch when we get there, because the kids are going to be hungry. And then we're going to hop on a bus, and we're going to head out to NASA Kennedy Space Center, where we're going to spend about 5 or 6 hours out there. Then after that, we're going to go to Cocoa Beach. We're going to take the kids down to the beach. Let them see what it's like to be on the east coast. Then we're going to head back to the hotel because they're probably going to be pretty tired.
Early the next morning on the 10th, we'll get breakfast at the hotel. We are going to go participate in Musics in the Park. It's a huge festival and competition in Orlando. Lunch will be provided at the theme park. And then we're going to go to Universal Studios that afternoon.
and then we'll return to the hotel, dinner will be provided at the theme park again.
Breakfast in the morning the next day, we will be performing in a parade at Universal, and then we are going to go explore Epic Universe. That is a new Universal that is, how to train a dragon. And then lunch and dinner will be provided at the parks again, and then we'll perform.
Moving into our third day, we'll get breakfast, and then we're going to the Disney Imagination Campus sound studio. Where we get to do a recording in the studio with the Imagineers.
So that will be super fun, and then we get to go explore the parks the rest of the day and have lunch and dinner.
The next day we'll get breakfast again, and we're going to go do a parade on Main Street.
So lunch and dinner will be provided and then we'll go back to the hotel.
There will be one day that we will have a full day at Disney, where we will be playing.
On the 15th, we're going to have breakfast and we're going to get up early and we're going to go to Disney Springs. Disney Springs is downtown Disney over there. There is a giant Lego. dragon in a pond out there. It's like a musical park on its own, but it's just shops and everything else.Then back to the airport and head back home.
So if you're coming in and you're like, oh my gosh, I'm already popping out. $3,200 a kid, I'm never going to be able to afford this. This is a big trip year, so it's an expensive trip year. Next year would be, the year after that, would be a small trip year, which means we would take the guard somewhere, and we would take theJazz Band and the drumline somewhere.
And then the year after that will be a full trip and trip year. And traditionally, those have been cheaper. We'll try to go big, auxiliary, smaller, auxiliary, big. So that everybody gets a big one every four years.
Unfortunately, if you're a freshman parent, your year came up now. I will say, they probably will not get another big trip while they're here. They might get to go on a small trip. Typically, what used to be Disneyland, the problem right now is disneyland is very expensive so Disneyland is no longer a cheap option, just because of various things. We will probably look at Victoria again. That was a great trip. And we went on the ferry. So a small trip year will probably be something like that, where we try to keep it under $500 and do something like that.
It might not be true for all of them, because I know that the color guard is looking at going to the World Championships in Dayton, Ohio, that would be more substantial, more expensive than going to Victoria.
Members Present
Jennifer Sullivan
Christina Saribay
Christina McClelland
Crystal Connors
David Dobson
Melissa Ellis
Andrea and Tyler Young
Marlicia Thaxton
Amy Wood
Theresa Gerber
Lisa Cavanaugh
Bekah DePry
Elizabeth Martinez
Jaydee Brown
Becky Takara
Marcel Gose
Senja Gose
Maria Capponi
Guadalupe Martinez
Valary Smith
Aaryn and Michael Curl
Robert Knoke
Tiffany Wilson
Jamie Hoxsey
Heather Buxton
Lisa Hoffman
Tru Tran
Jacob and Mary Buehler