March Board Meeting

Secretary - Patty Battin

• Registration/Travel/Medical SpreadSheet

Lives at Google Sheets 

Link to document:  https://docs.google.com/spreadsheets/d/1hSPtpe0Hh8NPd1ps0673wfeyQ_fTdB7jbLsP52rT9wY/edit?usp=sharing

Information you can find there: Birthdates, Shirt and shoe sizes, Billing information, Emergency Contact, OTC Meds, Allergies to medications, MB Allergies/Food Restrictions, parent volunteer opportunities, Signed/Read handbook, Signed payment 

• 2025 -26 Marching Band Roster

Lives in Google Sheets

            Link to document

https://docs.google.com/spreadsheets/d/11M-NmQV-DTzMG_iSf8habK8P1G1-G5AxNd_LekS9zPY/edit?usp=sharing

This one will tell you who all is in the band and what section they are in. 

• In Google Drive under Shared Drives you will find many documents that are shared with the other board members. There are going to be permissions where people can go and view them. As well some where you can edit certain things and then certain things you can’t edit. You will not be able to delete these. 

Uniforms - Lisa Cavanaugh 

• Glencoe uniforms being dry cleaned

• Need to figure out timing for shipment on uniforms to Orlando

• When to shrink wrap uniforms and have them ready - pick a date, I’d like it done in advance - does band league festival and winter competition conflict for Percussion A classes shoes?

• All Orlando students will be checking fit at check in. 

• Need to meet with 1 Orlando student and two non Orlando students but just need them to check fit. 

Volunteer Coordinator - Christina McClelland

Calendar

• Wednesday, March 4 Call time 5:20PM  PEP BAND GBB Playoffs- 

• Friday, March 6th 4:30-6:30PM- Parade Practice

  • 6 Volunteers to support group with traffic block

  • Kate- staff lead

• Friday, March 6 - Saturday, March 7 WGI- Seattle Winter Guard 

  • Bus leaves 4:30 PM sharing with Liberty HS

  • Looking for loading help, Food trailer driver (if possible) and meal helpers

• Saturday, March 7- Bottle & Can Drive- 9 AM-1 PM

  • Sign-ups ready to post to Band App

  • Kate will be staff member

• Tuesday, March 10- 7PM Parent Meeting

• Thursday, March 12- George Fox Band Festival- Winds 9 AM-3:30PM (2 chaperones)

• Friday, March 13- 

  • 4:30-6:30 PM- Orlando Parade Practice

  • 6;30PM- Mandatory Orlando Meeting

• Saturday, March 14 Competitions:Sign-ups TBA 

  • WGI Winter Percussion Scappoose 

    • Loading ________ Friday night?

    • Bus Call Time _________

    • Percussion will have food trailer (need driver), prop/equipment crew, food team, chaperones

• Winter Guard Glencoe Competition

  • Loading _________

  • Bus Call Time __________

  • Winter Guard will need a U-haul Driver, food team (Cris+), prop crew (stairs, test tubes, flooring 3-4 people?), chaperone

• Monday, March 16- Century Feeder Rehearsal

• Tuesday, March 17- Century Cluster Concert at 7PM

  • Tri-fold Display board? Share about programs?

• Saturday, March 21- North Thurston Percussion

  • Loading ________ Friday night?

  • Bus Call Time _________

  • Percussion will have food trailer (need driver), prop/equipment crew, food team, chaperones

• Saturday, March 28- Winter Guard Championships- Liberty HS

  • Loading _________

  • Bus Call Time __________

  • Winter Guard will need a U-haul Driver, food team (Cris+), prop crew (stairs, test tubes, flooring 3-4 people?), chaperone

• Wednesday, April 1- 4:30-6:30PM- Parade Practice

  • 6 Volunteers to support group with traffic block

• Thursday, April 2- Pie Pickup (3 volunteers)

• Friday, April 3- Great Western Music Festival- 2 chaperones

  • 7:30 AM Call Time - school lunch pick up

• Saturday, April 4- 

  • NWAPA Percussion Championships- Sherwood

    • Loading ________ Friday night?

    • Bus Call Time _________

    • Percussion will have food trailer (need driver), prop/equipment crew, food team, chaperones

  • Bottle/Can Drive 9 AM- 1PM- Is this still happening?

• Monday, April 6th:

  • BOARD meeting @ 6 PM

  • PARENT meeting @ 7 PM

• Tuesday, April 7, Band League Festival- Wind Ensemble to Sherwood

  • Bus leaves 9 AM- Returns by 1:30PM

• Wednesday April 8-15 ORLANDO TRIP

Volunteer Stats:

• Total Hours __________________

• Family Completions to Jason Keezel 55 

  • April 3rd Due date for Winter Groups

    • $125 Fees Waived with 10 hours of volunteering

  • May 15th Due date for Marching Groups

    •  $200 waived with 16 hours volunteering 

  • Partial volunteer hours will be credited at $12.50 per hour

• Volunteers Approved to date 133

  • Continuing to update database with expiration dates

Questions/Future tasks?

• Update/Review Bylaws if desired- May/June?

• Any specific volunteer needs/requests?

• Inventory of Supplies - possibly during future can drive

Treasurer - Jason Keezel and Tom Thaxton

• The last can drive we made approximately $6000.

• Pie sales have been properly booked and  $703 has been added to our poll from December. 

VP Fundraising - Heather Buxton

• $62,400 Goal- update?

• Pie Guy March 6-20th, 2026, pickup 4/2- Charlene Bradetich

• Al’s Hanging Baskets March 24th-April 16th (drop off 5/4) pickup 5/4 & 5/5

• Can drive this Saturday then 4/4

• Hillsboro Hops- Elizabeth has us ready to go, she already sent info out, they start next month

• Bandwidth- Jackson & Crystal Connors handling

• Auction 5/9 (also- what else is actually happening on this day?)

• For March 17th: I will create the flyers for upcoming events and a list for Jim to talk about (his choice what) at the concert- 

• Can Drives, Bandwidth, Auction, Fireworks, Fred Meyer, Showcase, Pies, Plants, Louie Louie, Century Band Shop, and if there’s a restaurant night- anything else? Will also have a table where retired gear can be purchased if we have it (if so, will also sell stickers and pins from Swag Station), and people can order pies to benefit the band (unless they request it be put under a students name). 

  • If leadership wants to sell something like bottled water, lmk

• Fireworks- time to find someone to get on board, I will request again at next parent meeting