May 12, 2026
Next Years Board Members are:
Prescient - Christina Saribay
Vice President - Fundraising - Heather Buxton
Vice President - Uniform - Tiffany Wilson
Secretary - Valary Smith
Treasurer - Jason Keezel
Treasurer - Tom Thaxton
Volunteer Coordinator - Christina McClelland
Volunteer Coordinator - Christina McClelland
I just want to say thank you to each and every one of you that are in this room.
You have contributed in so many ways. And all the people that are not here.
The volunteering for chaperones, props, meals, uniforms, can drives, donations.
Getting your student here with the right socks and shoes and all the things, that all counts. And we have different seasons of service. I say this because there's some of you that are in the hundreds club. Our total hours at the moment of recorded hours, 8,867.92. We have 134 volunteers approved to date. If you're an eighth grade parent and you're here and you haven't fingerprinted yet, we're going to get you through that volunteer process so we can hit the ground running in the late summer and early fall as we go forward.
We're going to try to stick to an hour for our meeting. We're voting. Our budget will get presented.
CHOMP, there's two more sessions of CHOMP. The concert will be next week, 5/21. For us that come and watch, it starts at 8. Doors open at 7.45. It is. It is awesome. The students come at 6.30. Friday we have parade practice. It's on the calendar from 4 to 6. We talked about this, but I thought it was 6 to 8.
The next parade practice is the 20th, 6 to 8. We still have room for lots of parents to come in. It's great to have us, especially for sorting like the glass and things at the table. The first train's already full. We have been picking up cans from houses, so we've got a good start to begin with right now.
This Saturday 5/16 is the next can drive, so we're going to need a lot of parents to help us.
Color Guard tryouts is the 18th, 19th, 20th.
The 25th is Handel's Ice Cream. That's Memorial Day. It is the entire day. They're going to give us back 25%.
Our end of the year band concert is Tuesday, May 26th at 7. It is also awards. Mr. Dunlop always has sections of students and they announce who the section leaders are, who the drum majors are. If you're able to bring treats to share, that would be fabulous. The band will provide drinks for afterward to celebrate with all of our families here on site.
Friday, May 29th is the Louie Louie concert. We'll be having food served. So be sure that you are hungry. It starts at 5.30. If you have an instrument, bring it and play.
Parade practice, June 1st, no seniors.
We'll have another board meeting, June 2nd.
Graduation is June 4th. If you want to watch, you can do live stream at home.
June 6th, is our grand floral starlight parade mashup. We are in the starlight section.
The one more time around band is kind of like the in-between. They usually do both. They're kind of the center. And so once they go past, it's like the starlight people are behind them is how we understand it. Bus time approx. 5.30pm.
Our next parent meeting on June 9th.
June 11th is the last day of school. Student leadership will have a party at Francis Street Park. The kids organize that. Usually there are parents there. The students want to do a potluck. We bring out games and music, and we just have a great time, and they sign yearbooks.
June 13th will be our kickoff can drive. That'll be for the next school year.
June 25th, 26th-ish through July 4th will be our fireworks booth. They're asking that we have increased shifts, so more adults on site because it's the 250th celebration.
It's a big one. It's a really big moneymaker for us. Having the kids out on the corners waving people down drove in so much more traffic. I mean they were out there with their flags. We need security overnight, and you will get paid some money to do that. It's important to make sure we have someone there to make sure no one breaks into the tent. It's required by law that we do that.
We're marching in the 4th of July, Hillsboro Parade. If your students are here we need them to march in the parade, seniors also are welcome.
Treasurer - Tom Thaxton and Jason Keezel
This is the budget, that also includes money from Fred Meyers. The fundraising income, we're keeping our goal at exactly what it is now. We're not planning on adding any extra fundraisers. And we think we did a pretty spectacular job on what we brought in., so we're hoping just to keep that frame running.
The showcase income should be a little bit more this year than it was last year. It's going to be a larger event this year.
The fees and membership revenue are fair shares as well as any additional fees we tack on, the most notable of which being fees to offset some of our projected transportation costs.
That's one of the reasons we had to bump up our fundraising this year to try and offset that, which we did, but next year we're going to get hit with large bus fees. So we're projecting more in fees directly to families through one-offs.
Our guesstimate is it's going to cost us about $17,000 for bus transportation next year.
I would like to see us call it a transportation fee, because that's what it is.
For example, to go to Hillsboro Stadium, they charge $120 for us.
Eugene, $3,000, Liberty, $120. Mountain Hood Community College $250. They charge us 80% of what it costs them to do it.
My proposal, we will charge $100 per family per season.
Uniforms - Lisa Cavanaugh
For the starlight parade, we are doing lights again. I do have lights for the band. If you want to add to your students, I'm trying to get enough that we can put it on their instruments and on their shacos or baseball hats, if we have enough, we've got to figure that out. If you are an eighth grade or seventh grade parent that is coming in, we've ordered shoes, hopefully, for everybody. I may not have your contact information, and I would really like it because I don't usually hand out shoes until they've been paid for, and if we can't bill you, we can't get them paid for.
I think shoes should be there in a couple weeks. The only other thing I would add to that, long black socks. Make sure you have a couple pairs. Make sure they show up with them so that their uniform looks nice.
Kristen Keezel
We're going to talk about the trip really fast because we've kind of announced it to the students, and now we're going to announce it to you guys. We put in an application for the St. Patrick's Day Parade in Dublin, Ireland in 2028. It's a super competitive parade. They typically don't accept high school bands. We found out a few weeks ago we actually got accepted. So number one, a huge thing for the band. Just that honor that we got accepted. We're a high school band. They said that that was not something that's normally done.
It's two years away because the 2027 party was already closed. And we were one of the last spots to get accepted for 2028. With that said, it's obviously going to be more expensive than Orlando. We got a quote. It's a little bit different going to Ireland as far as there's a package deal. There's about four parades that we would do. There's a lot of culture that's been put in. Every band that goes is kind of given in the same package.
They are like this is your music experience. This is your cultural experience. Everybody that goes gets that same experience when you go to the St. Patrick's thing. It's part of the festival. We would go to a couple castles. There's a medieval night that we go to. There's a Gallic games that we go to. Different cultural things, sheep herding experience.
I'm going to say The cost could be $5,000. I think I can do it for $4,500. Right now, obviously, we don't know airfare because you can't get airfare this early.
So there's going to be a survey and I'm going to send it out through Patty this week.
If we are in, then we're in, and we get to decide as a parent board if we want to pay that. Now, knowing that, you also have to put in your mind, and I'll lay this out, you're still paying all the fair shares for next year.
You're paying that extra transportation cost. We need you to participate in winter programs.
I'm committed to doing all of the band stuff, the fair shares of the winter programs, all the costs, and I'm also willing to commit to a $5,000 trip.
Over the course of the year and a half to two years we would pay about $250 a month. Plus keep in the back of your mind, next year is a small group trips. So things like Jazz band will go on a mini trip. A couple thousand dollars. Winter Guard is expected to go to Dayton, Ohio.
Winter Percussion is expected to go on a trip.
We should just be proud that they got in, but we also need to know, are we committed to doing this trip? I either need to accept the position and say, we're going to go, or we need to decline it and let the spot open up for somebody else.
Members Present
Jeff Walker
Jaydee Brown
Valary Smith
Tiffany Wilson
Christine Carpenter
Aaron Augustus
Elizabeth Martinez
Amy Wood
Becky Takera
Layton Nicholes
Niki Carr
Elaine VanOrman
Katie Pacedes
Marlicia Thaxton
Lisa Cavanaugh
Cris Travis
Frank Hoxsey
Sheryl Hughes
Guadalupe Martinez
Elizabeth Acosta
Alex and Rachel McCartney
Kristin Keezel
Christi Faglione
Rob Faglione
Isuru Salpitikorala
Zhi Lee
Kalena Lorrain-Chavez
Crystal Connors
Christine McClelland
Aaron Salter
Charlene Bradetich