Patty Battin
Nov 12, 2025
Secretary - Patty Battin
This will be my final school year serving as Secretary
Registration/Travel/Medical SpreadSheet
Lives at Google Sheets
Link to document: https://docs.google.com/spreadsheets/d/1hSPtpe0Hh8NPd1ps0673wfeyQ_fTdB7jbLsP52rT9wY/edit?usp=sharing
Information you can find there: Birthdates, Shirt and shoe sizes, Billing information, Emergency Contact, OTC Meds, Allergies to medications, MB Allergies/Food Restrictions, parent volunteer opportunities, Signed/Read handbook, Signed payment agreement.
(Kristen Keezel has some ideas and Come Winter Season we will look at separating the food allergies/restrictions for the percussion group and the winterguard group.)
2025 -26 Marching Band Roster
Lives in Google Sheets
Link to document
https://docs.google.com/spreadsheets/d/11M-NmQV-DTzMG_iSf8habK8P1G1-G5AxNd_LekS9zPY/edit?usp=sharing
This one will tell you who all is in the band and what section they are in.
In Google Drive under Shared Drives you will find many documents that are shared with the other board members. There are going to be permissions where people can go and view them. As well some where you can edit certain things and then certain things you can’t edit. You will not be able to delete these.
Volunteer Coordinator - Christina McClelland
The new generator, donated by Ron is in the train and it has a clear box on the top with the directions he gave us in the food team that met with him like the quick start guide, the basic things to know, everything has to be unplugged when you're turning off shutting down.
I'm going to make an additional copy of that booklet so we have multiple copies. I want to encourage people to use it properly for things because it's a dual fuel propane and gas and using only premium gasoline.
We have 129 individuals cleared as volunteers.
We have 42 families that have completed the 16 plus hours and those were sent to Jason. There's 2,736 hours and 150 entries total.
Pie pick up is this Friday and we only have 1 person signed up at the moment. Both Christina’s and Charlene will be there also.
We have a can drive on Saturday. Chloe did great putting up the ad, and that added more people to sign up.
We have four drivers, no adult sorters.
The guard members have a meeting from 9-11 and then at 11 they can come sort.
Lisa is not here tonight and we have uniform cleaning that needs to be done. The sign-up is out. She's going to be here getting the first couple of sets out. Returns, we set December 11th.
December 6th is our next can drive. It needs to be said. this meeting because our parent meeting is the 9th and then the winter concert the 16th. December 6th is the Skyview Jazz Festival.
Turk-a-thon coming up. At Cook Park. There's two more football games.
When practice or competition overlap with a can drive then students can bring 5 full kitchen garbage bags to secure a point.
Volunteer Application Process- Website and applications are working!
New Coordinator for the district
Amber Owens Applications & Eligibility 503-844-1506
Processing speed for new applications is faster this Fall
Volunteer Status page looks different in new system- send pic anyway
Checking through Expired- close to Expiring status within group- please keep up with renewals.
Total # cleared volunteers 102 individuals documented w/4 pending
Band Webpage getting updated with volunteer info- thank you Niki Carr!
Volunteer Hours Collected through Google Doc (to share for parent meeting)
Using 1 Google document throughout the year- allowing for each month or event or week, whatever works best for volunteers to use
Collecting data in one spreadsheet to track over time
Sending families email responses to help document time volunteered automatically
Family Totals sent to Jason Keezel once requirement of 16 hours met and shared spreadsheet document will be used (like last year)
VP Fundraising - Heather Buxton
So the big thing for tonight, we've got Zhi and Yvonne that are going to be serving samples of the tamales tonight after the parent meeting for our fundraiser. We're going to introduce the tamale in a fundraiser. We've still got a little bit more work to do on it. I can't say specifically when it's going to go out. I'm hoping it will be soon.
Orders will be due December 11, and pickup will be December 18.
It's going to be $25 a dozen for the egg rolls and $15 for a half dozen of the tamales.
Charlene is going to talk about pies tonight.
We're doing really good. We're over $30,000.
The swag station, especially at championships, did really well. So we've got lots of ideas for the showcase for next year.
Treasurer - Jason Keezel & Tom Thaxton
I need to know as soon as possible, winner percussion and winter color guard rosters. Getting a start on that before, January 4th would be fantastic.
Net showcase income of $11,000 after expenses were paid.
It's entirely possible that by next year, we will breach the EZ form, $200,000 in wealth, and we're going to have to file a full 990, which is more time, effort, etc.