Patty Battin
Oct 21, 2025
Kristin Keezel, Travel coordinator
If you're going on the trip, check your email from Patty, she sent one out about the band trip with information just reminding you please make sure you're paying your current fair shares. Not the volunteer stuff in May, but the current ones that are this season. If you're doing a winter show, that you pay your winter fair share, that you pay old from like three years ago, because you cannot go on the trip unless you're current with the band fees.
In the email is an updated itinerary. It does have our flights in case somebody would like to come to Orlando and just join us. It has what flight we are taking there and back.
I would not recommend going on those flights because I pulled the amount today and they are $900 per ticket right now, and I'm fairly certain you can get something a heck of a lot cheaper than that. We already took all the less expensive seats. Thank you.
Volunteer Coordinator - Christina McClelland
Volunteer Application Process- Website and applications are working!
New Coordinator for the district
Amber Owens (Applications & Eligibility) 503-844-1506
Processing speed for new applications is faster this Fall
Volunteer Status page looks different in new system- please send pic
Expired/Close to Expiring status within the group- please be sure to renew.
Total # cleared volunteers -102 individuals documented w/4 pending
Band Webpage getting updated with volunteer info- thank you Niki Carr!
Volunteer Hours Collected through Google Doc
Using 1 Google document throughout the year- allowing for each month or event or week, whatever works best for volunteers to use
Collecting data in one spreadsheet to track over time
Sending families email responses to help document time volunteered automatically
Family Totals sent to Jason Keezel once requirement of 16 hours met and shared spreadsheet document will be used (like last year)
Total Hours to Date as of 10/7/2025
772.25 hours on google form
121.25 hours manual entry
Total=893.50 hours recorded
72 responses by 10/7 and 81 entries by today (10/21)! Please continue to enter volunteer hours
NOTE- Overnight trips count all the hours (even the few we were sleeping!)
Sign-up Genius Info.
Coordinating Sign-ups and Volunteers for all events/activities, competitions, fundraisers- except Hillsboro Hops
Posting through Secretary to be sent through Cut Time
Additional posting to Band App
Not planning to post Sign-ups to Team Dunlop Facebook to protect privacy of families
Flyers are great to post to Facebook
Volunteers will be directed to check Cut Time messages and Band app for opportunities to serve (on Facebook)
Contact information will be shared with coordinators of Can Drives, activities/events and other fundraisers to help support activity staff
Oct. 10-12 Grants Pass Overnight Competition-
THANK YOU to everyone who contributed to our Grants Pass competition and trip- chaperones, drivers, prop crew, food team, loaders/unloaders, uniforms/costumes, donations and families for sending your students packed and prepared to be ready for this event! It takes a tremendous team to make these competitions possible and we appreciate each one of you!
The students did AMAZING, earning 8 trophies overall with 1st place in both Prelims and Finals, High Visual and High Music in both Prelims and Finals, plus High Percussion and High Color Guard at the AAAA level! Way to go CENTURY!!
Upcoming events/activities for Fall Season:
Formal Wear Measuring/ordering- Tues/Wed 10/21 & 10/22 Pauline Whitney/Lisa Cavanaugh
Food Team meeting- 10/21 @ 6PM- Snacks for Showcase- Planning for Championships
Oct. 22- Wed. A Day School Assembly Performance
11:40 AM Show
Call/Dismissal Time-10:30PM
Hair/Uniform Help-3-5 people
Prop Help-4-5 people
Oct. 24- LOADING & PRACTICING at Hillsboro Stadium- NEW!!
4-5:30PM Load props/equipment- (Big Dune, small stage, panels, Big Tent- pack)
Stadium Practice 6PM- 9PM
Need 3 chaperones (on bus)
1 U-haul Driver
Box Truck- Dunlop
Unload Semi at Stadium
Support band practice
Pack up/leave for morning
Oct. 25 Century Showcase- WE NEED EVERYONE!!
CALL TIME 9 AM
Leave for Show by 9:30 AM
Food Trailer to Stadium- Snacks/Water/Tables (load Friday)
Showcase Stadium Sign up- Host for the event and Notes are posted
All Volunteers get a wristband!
Described and showed locations, check-in, First Aid, Water on map
Split shift opportunities- write times in comments/reach out with specifics
Printed copy here to sign - I can enter info for Sign-up as needed
KEY spots still needed to run the Showcase-
AM Security (1 to fill)- Tony
First Aid (11-12:30, 6:30 PM- 10 PM)
Ticket Booth Sales (3:45-9PM West)- can split
Judge Runner Prelims 9:50-2:40 and split shift 9:50-noon)
Tunnels (finals) 2 slots
Parking Afternoon/evening- background check-opt multiple spots open
Warm up Area Monitors- 8:30-12:30 PM & 4:30-8:30
Canopies (ahead of time)- looking for 4 more
Snacks- labeled Showcase ahead of time
Showcase Band Support Sign-up-for supporting our show
NEED 2 more chaperones- to ride bus or 2 people doing other tasks to ride
May ask some individuals to fill in stadium support as needed
Creating Split shifts to fill stadium requirements and help us with band activities.
Century Performs Exhibition Prelims- 2:29 PM
Exhibition Finals- 9:04 PM
Oct. 29-Wed. B Day School Assembly Performance (same as Oct. 22)
Oct. 30 Homecoming Football Game performance
Call Time: 4PM
Leave by: 5- 5:30PM?
Load Front Ensemble, Sound Equipment & Props after Wed. practice or ??
U-Haul Driver + Box Truck (Dunlop)
Nov. 1- Championships @ Hillsboro Stadium- Sign up TBA
9 AM Call Time
Leave by 10:30 AM
11 AM at Championships- set up camp/warm up
Century Performs Prelims 1:43 PM
Dinner Break 4-5:30 PM
Finals Estimate- 8PM?
Question - Volunteering with NYMA and taking advantage of getting paid for their time. Can you ask if anyone wants to volunteer for 1 shift early morning on 11/1? We need parking people from 6 - 9. coffee and muffins along with free entry into the show and of course the $10/hour NYMA pays. I'd say we can get away with 6 people plus me. We need to set up the signs and man the parking entrances as teams arrive.
CHOMP - Nov. 6 Flyer TBA
Pie Distribution Nov. 14 (Friday)- Afternoon? Volunteers for sorting and distributing
Inventory- Work/Party- TBD- possibly with November 15 Bottle/Can Drive
Additional Questions/Needs:
Christina McClelland 503-704-2950 (cell) or email: volunteers@centuryband.org
Julie Kasper, Century Principal
Mr. Dunlop, asked if I could come and talk about gender as it pertains to restroom use and overnight trips. We are governed clearly by ODE and ODE by laws. And the law that governs this, how we operate in terms of students' genders or gender identification is Title IX. We're not allowed to discriminate based on gender or gender identity. So students may use the restroom for the gender with which they identify. And that pertains to overnight trips and field trips as well. How about from the rooms where they change? Same situation, same law, same situation. Is that what it's done for the year as well? Same law. So we are not allowed to, like if we have a trans student or a gender nonconforming student or a student who identifies as a gender other than the sex identified or labeled at birth, we cannot pull them from a locker room where they feel comfortable or a locker room where they identify. We do have single stall restrooms that kids choose to use in some cases. But that doesn't mean that our trans student is forced to wear single stall restrooms. Any student who doesn't feel comfortable or whatever the reason may pull themselves into our single-stall restrooms. We also have stalls within the locker room. If you guys have any other further questions, you can reach out to me during school. Thank you so much for coming. Thank you.
VP Fundraising - Heather Buxton
We have a lot of fundraising going on because we need to make a lot of money. We're actually doing really well though. Tom Thaxton has a little meter thing going for us. He's sick tonight, so we can’t show you but basically we are super on track for fundraising.
At the showcase we will have the 50-50 raffle. It'll be $5 for one ticket, $20 for six tickets. We're also going to have a swag station. I'll be selling programs, stickers, buttons, glow rings, hot hands, umbrella hats, etc.
Restaurant fundraisers are going really well. We have many on the band calendar and continue to add them as the time is closer. Right now they are through December.
This weekend and November 1st is Shake Shack in South Hillsboro.
November 11 is BJ's Brewhouse all day, in-person or takeout. Mention the CHS band if you're ordering over the phone or in the restaurant. If you order online, there is a code. It's OCT365.
November 20th, all day again, Panda Express at the Hillsboro Esplanade on TV Highway. That one is also online or in-person, and they give a tricky little code 384-7585.
December 9th, from 4pm to 8pm at the Burgerville by the Hillsboro Airport, all you need to do is mention CHS band when you go to place your order.
05:53
December 21st, all day Pizza Schmizza by the Hillsboro Airport and they said just mention the CHS band when you place your order.
Can Drives
We have Emily Riddle, Sean Walkenhorse and David Dobson teaming up. Thank you guys so much. They are doing such a good job and I hope they are going to run it for a really long time. The next can drive is November 15th and then December 6th and January 10th.
Save the date for: April 25th Bandwidth and May 9th the Jags and Jazz Auction.
We still need a family to take in the Fireworks.
We will be setting up an online shop with the help of Bekah Brinkmeier.
Pies Charlene Bradetich has taken this on. Last day to order is October 29th. Our goal is 300. Pick up is November 14th from 3:30pm - 5:30pm. They come frozen and we suggest you get there as close to 3:30 as possible so they don’t thaw.
VP Uniform - Lisa Cavanaugh
Thank you to everybody who helped me with the costumes for the show because it was a lot of work.
We got the basics down, we're doing a little fine tuning, but the costumes are done.
The band order is in. If you want yours tonight please stay and check with me. It will take me a little time.
Make sure that your kids come on Saturday they have long black socks, their shoes and things like that.
We started measuring for formal attire.
For any student that's in Symphonic Band or Wind Ensemble. They have to have a tux type shirt, black pants, you are on your own to get the black pants because any black pants will work with that. 02:58
The tux shirt is generally white, unless your student is also in a jazz band. In a jazz band, you have a black shirt that you can wear for both. There is an optional jacket. It does cost more.
These are pretty reasonably priced. I will warn you guys, though, that for those who want dresses and tux shirts, the company we order through, they send them long so that it can be tailored to your student, so they will need to be some basic sewing. It doesn't take long. It's pretty easy. You can even just cut it off and not finish it. Let me know if you need referrals.
If you need financial help with anything, I do have a closet of donations that I can look through to see if there's stuff that will fit your student. So please let me know if that's going to be an issue for your family.
The winter concert is December 16th.
Treasurer - Jason Keezel and Tom Thaxton
Thank you for those who have paid fair shares. I appreciate it, the band appreciated it, because we're able to pay staff and pay the truck driving company that took everybody down to Grant's Pass.
If you have questions about your bill, please don't hesitate to let me know. I am always more than willing to sit down and talk about it and make sure that you're completely clued in as to what the charges are for, what can be worked off, the volunteer hours, and the fourth fair share, which is the fundraiser funds.
Kate Whitney, Band director assistant
I'm an alumni from Central High School. I have taken on more of an assistant band director role with Century.
Zach just gave me all of the dates and he should be getting them to our secretary to put them on the band calendar really soon. The students really just need athletic clothing and a water bottle for pretty much every practice.
Try it outs will be at Century along with logistics Saturdays. And then all of the rehearsals after that should be at Tobias, and then there are gonna be a few camp days that are more in February and March where they might be at Brown. So all of that will be on the calendar very soon.
All of Derek's drumline has already been added to the calendar.
All of JV and Varsity drumline rehearsals will be at Century, unless there's a change or something happens, that's out of our control. That will be a notification. There are 50 plus students who filled out an interest form and so because there's 50 plus students and there's so many they're planning to do two ensembles so an open class which is varsity that'll be about 30 students and an A class which would be the JV and that would be everybody else participating so everyone who is auditioning for Winter Drumline will be able to get to participate in Winter Drumline in some capacity whether it's Varsity or JV.
Members Present
Kristin Keezel
Becky Takara
Mike Curl
Aaryn Curl
Marlicia Thaxton
Jaime Hoxsey
Frank Hoxsey
Erin Salter
Senja Gose
Marcel Gose
Jaydee Brown
Elizabeth Martinez
Christina McClelland
Nancy Foraker
Josh Biethan
Ashley Biethan
Emily Riddle
Dustin Riddle
Christine Carpenter
Lisa Hoffman
Aaron Augustus
Lisa Cavanaugh
Diana Portillo
Alexis Ollarzabal
David Dobson
April Snacheo
Elizabeth Acosta
Liana Duran
Karen Bromley
Christy Fagliano
Rob Fagliano
Karen Williams
Darren Stroman
Sean O’Brian
Ana Garcia
Derek Gerber
Kimberly Smith
Zhi Lee
Nancy Stroman
Maribel Reoriguez
Guadalupe Martinez