Patty Battin
Sep 9, 2025
President
Welcome to the 25-26 season!
I'm super excited to see so many new faces and so many familiar faces that have come back. My name is Christina Saribay. I am this year's band president. We've got a lot of information.
Volunteer Coordinator - Christina McClelland
Volunteer Application Process**NEW CHANGES
New Coordinator for the district
Amber OwensApplications & Eligibility503-844-1506
New Training for all new to HSD volunteers to work in schools:
90 min. Online video training covering
Bloodborne Pathogens
Security Trio
Child Abuse: Identification & Intervention
Sexual Conduct: Staff to Student
How this impacts our organization:
All current approved HSD Volunteers can continue through this cycle as is. Upon renewal everyone needs to complete the training moving forward.
Band Booster Proposal: Offer 1.5 hours of volunteer time for completing this process as it allows them to participate.
Currently unavailable to check volunteer status online as of 9/9/25
HSD is changing the program used and it may take 1-2 weeks for complete transition of information.
I can do manual checks with the district coordinator- individuals can message me
Working on getting count of total volunteers available for Band + Food Handler’s Card & Crowd Management (in progress)
Volunteer Hours Collected through Google Doc
Using 1 Google document throughout the year- allowing for each month or event or week, whatever works best for volunteers to use
Collecting data in one spreadsheet to track over time
Sending families email responses to help document time volunteered automatically
Family Totals sent to Jason Keezel once requirement of 16 hours met and shared spreadsheet document will be used (like last year)
Last year’s total hours = 7517.37 by June 10 meeting
This year currently 25 responses for 354 hours over the summer (Please continue to submit your hours!)
Sign-up Genius
Coordinating Sign-ups and Volunteers for all events/activities, competitions, fundraisers- except Hillsboro Hops
Posting through Secretary to be sent through Cut Time
Additional posting to Band App
Not planning to post Sign-ups to Team Dunlop Facebook to protect privacy of families
Flyers are great to post to Facebook
Volunteers will be directed to check Cut Time messages and Band app for opportunities to serve (on Facebook)
Contact information will be shared with coordinators of Can Drives, activities/events and other fundraisers to help support activity staff
Upcoming events/activities:
Props- Ongoing weekly evenings 6-8:30PM with practice times through completion
Sept. 6th Can Drive 9AM-Noon- RESCHEDULED to SEPT 20
Sept. 13th Friends & Family Show 6:30-8PM
Planning BBQ for event- Food Planning earlier at 5:30PM- share key needs with families- encourage sign up
Families support with:sides,drinks,dessert
7/8/9- chips the boxes with individual bags is best
10- Water/Drinks
11- Healthy pretzels, granola bars.
12- Sweets
Inviting Rob Collins & RC Display Vans Inc.
FOOD NOTES to share overall-
Allergies will be accommodated- yet if your student has significant food allergies please pack them things for competitions and trips.
Plans for Season-
first competition- students pack a lunch eat band dinner
Organization/set up/serving of meals
Sept. 19th- Football Game Evening Bus at 4PM? Just Pep Band!
Chaperones for Game
Sept. 20th CAN DRIVE- 9 AM- 1PM
Sept. 27th Liberty Clinic Show- all Day
Load equipment night before
More details and schedule TBA
Volunteers working all day or multiple shifts receive entry bracelet
Chaperones- ride bus, bring first aid kit, help students throughout the day (uniforms, meals, moving equipment/gear, etc.)
Props- unload and set-up- help push equipment, front ensemble onto/off of the field
Tent/Camp Crew- set up big tent, help with meals, props etc.
Food team- help set up, cook/prep and serve meals to students and staff
Oct. 4 ? Sprague. We will NOT be doing this one.
Oct. 10-12 Grants Pass Overnight Competition
Trailer Driver & U-Haul Driver
Chaperones- Must be HSD approved!
Oct. 25 Century Showcase- Need everyone’s help! Save the date!
Band Sign-up
Showcase/Stadium Sign-up
Need more Crowd Management Certified people!
Key positions to fill per NWAPA Guidelines:
First Aid
Parking Staff
Unit Check-in
Unit Entry & Exit
Health & Safety
Judges and Staff Hospitality
Ad sales
Needing parent volunteers for the showcase
This needs to be filled out now so that they know how many additional they will need for Hotdog Nation.
Oct. 30 Homecoming Football Game performance & Pep Band
We will need lots of volunteers for this game to assist!
Nov. 1- Championships in Hillsboro
Inventory- Work/Party- TBD (may be at end of season with future Bottle/Can Drive)
Additional Questions/Needs:
My Cell # 503-704-2950
Showcase and Concessions - Jaime Hoxey and Lynda Travis Elizabeth Martinez
Jaime Hoxey and Lynda Travis
Century Showcase is one of our biggest fundraisers that we do. We do need all hands on deck. We need as many people to sign up, whether it's on the stadium side, which would be more of concessions. That's why the food handlers card's is necessary. Please know that if you do sign up for a shift, you will never miss your students' performance. If you're doing concession, they shut down a little bit early, so that you can get out to the field to see the Performance. At the Century Showcase, we do not compete, we are exhibition. We also have ad sales, here is last year's Showcase ad. This is the flyer that goes out to every single person. It's actually a fundraiser. We charge $3 a book, and this is a great way for senior parents to tell your senior how much you love them. On the cover page you're gonna see that asking for them to be in by October 10th is actually October 9th. Before we head out to Grants Pass. Robin is the person you send it to, her email's down at the bottom. You can also drop it into the teal band box. We also have business ads if you have a business that you want to promote, there's a pricing for that also. Here is a link to the ad sales form. https://drive.google.com/file/d/1UCgxhEvOn7bAnvQum9acV-ZGjTpewTJI/view?usp=sharing
his is one of our biggest fundraisers. If you sell an ad, 80% of it goes into your child's bank account.
Elizabeth Martinez
Tonight I'm going to have Patty send out the sign-up genius for concessions. We need somewhere in the range of 24 people. I have the shifts set at five and a half hours because it looks like we may have started about seven in the morning until about ten at night. So if you have done hops, I need you. It's non-alcohol, so you just need a food handler's card. If you want to try it out we will train you, it'll be fun. We hope it'll be all century. This is, because it is our fundraiser, if we can fill the entire hot dog nation, we will get that profit. If the hops have to fill in, we lose some profit.
VP Uniform - Lisa Cavanaugh
Century band general shirt order is open 8/25-9/7
All students should be uniformed now
The show shirt design been started. Students get a show shirt for being in the band but if they want a hoodie you have to purchase that. We sell show shirts if you want one and we sell hoodies also.
Shoe order - double check students the cost for shoes this year is $45.00
We will start measuring for formal attire within the next few weeks. We may need a few parent volunteers to help out for that. For those in the ensemble and symphonic band, we have more formal attire. There's a specific dress for the girls. And there are tuxedo shirts, and you need to get the black pants. We don't supply the pants, but we can order white tuxedo shirts and bow ties for those who want it.
Treasurer - Jason Keezel and Tom Thaxton
Everyone has been invoiced. There were a lot of questions. There's going to be five invoices. The first three are for fair share. The next one is fair share number four, which can be worked off with points. And then the last one is a volunteer hour. So once you hit that 16 hours, volunteer more, but once you hit the 16 hours, that $200 comes off your account.
Band shoes have not been invoiced yet.
Colorguard costumes have been ordered. Invoices to follow, should be $125.
VP Fundraising - Heather Buxton
*Students- Individual Fundraising for Fair Share Fees, Shoes,
and/or Trip.
*Band & Color Guard Program Fundraising Goal: $58,400
*Restaurant Fundraisers: 1-2x/month (Band Parent Mtg +1)- Chipotle PENDING 9/29 5-9pm, and Chick-fil-A PENDING 10/14 5-8pm- waiting on confirmation. Shake Shack Sept. 20th from 10:30am - 11pm when you go just say you are with Century Band they will give us 25%. Also Hillsboro and Beaverton will be hosting fundraisers for Showcase plus some other dates, stay tuned.
*Can Drives- June, July & August nearly $6,000, our goal is $25,000 for the year, next dates- 9/20, 10/18, 11/15, 12/13, 1/10, 2/7 or 21 (TBD/May change)
*Bandwidth- Rescheduling due to permit issues, can drive instead
*Pie Sale- Starts 10/13/2025, ends 10/29, Pickup on Friday, 11/14/2025- Time TBD
*Fundraising Teams Needed: Can Drives, Auction, Fireworks, and Take-Home Fundraisers (ie Pies and Hanging Baskets)
*Other fundraising ideas being worked on, open to any ideas you can help us with!
Fred Meyer App
So one way to do it is the Fred Meyer app on your phone Open up the app and you go to the three little bars, you can probably do it online somehow as well. Go down to rewards.
And then you click on community rewards. And then you click on community rewards. you look for Century High School Band. It's important that it says Band because there are other Century High School groups that can get your money from community rewards as well.
The next thing is for any of you who are employed by Nike, Intel,, Chase, ETC. that do the employee match programs, please sign up for it. It is the easiest thing to do,
Every company has a different way of doing it, but we get a lot of money that way for sure.
Travel Coordinator- Kristin Keezel
Okay, a couple quick trip updates. One, there's not a lot of emails coming out because I don't need a lot of stuff yet.Eventually I'll be like, I need rooming lists. I need a pair of chaperones that you want to pair with. Kids will start getting their rooming lists. We'll start getting like, we are on two airplanes. is going to be which group of kids, things like that. That'll all come out as it gets closer later.
Payments, the big thing right now is please keep up with your payments. We're actually looking pretty good. We only have a few people that have missed a payment or two. That Google form that Patty sent you, that you request credits. If you know you have credits, give me the exact amount. You can't just say, whatever I have, I need an actual dollar amount, and then we will then submit that check to World Strides. But do know, if your payment is due on September 16th, and you filled up that Google doc form on the 15th, World Strides is not getting your September 16th payment until October 1st, meaning you now have a late fee because you're late on that payment. If you want to change what day your payment is due. Call customer service. They'll rework your schedule.
ID for travel. Our TSA requires a real ID or a current passport for 18 and over. I believe we have a few kids that are turning 18. on the trip. They can't come home from Orlando unless they have a real ID or a current passport. So please make sure if you are an adult traveling or if your child is 18 or going to be turning 18, they have one of those two documents where they can not get on the airplane with us and if they turn 18 in Orlando they cannot come home. We will call you and say you need to come and pick them up and figure out how to get them home. Okay so please make sure that you have and the chaperone that we would keep with them.
We also have secured a sound studio recording so we'll be with the Disney recording studio people that make their music for a recording session for our musicians and our color guard is going to do dance Disney so they get a workshop with the Disney dance performers and choreographers. Additionally, we do that same thing at Universal, they will get to play music, the Universal music at a studio recording session, and our color guard gets to do a dance workshop, that's a little different than the Disney one, but they'll get to do a special dance workshop with choreographers from the people at Universal. The price went up by 85 dollars for the whole thing. Some of those things, and there was a big thing on the bottom of the original sign up that said that there are things that are out of our control. Airline tickets were out of our control, hotel costs. Disney might have increased their parts from when we registered and when we got our original price to when they actually are buying and purchasing this stuff.