Patty Battin
May 5, 2026
Century Band Boosters
Board Meeting Minutes
Tuesday, May 5th, 2026
Secretary - Patty Battin
We've got two running for secretary. I got their bios. I'll send them out this week to everybody so they can read them.
Tiffany doesn't need one. She's the only one running for Uniform Chair.
Registration/Travel/Medical SpreadSheet
Lives at Google Sheets
Link to document: https://docs.google.com/spreadsheets/d/1hSPtpe0Hh8NPd1ps0673wfeyQ_fTdB7jbLsP52rT9wY/edit?usp=sharing
Information you can find there: Birthdates, Shirt and shoe sizes, Billing information, Emergency Contact, OTC Meds, Allergies to medications, MB Allergies/Food Restrictions, parent volunteer opportunities, Signed/Read handbook, Signed payment
2025 -26 Marching Band Roster
Lives in Google Sheets
Link to document
https://docs.google.com/spreadsheets/d/11M-NmQV-DTzMG_iSf8habK8P1G1-G5AxNd_LekS9zPY/edit?usp=sharing
This one will tell you who all is in the band and what section they are in.
In Google Drive under Shared Drives you will find many documents that are shared with the other board members. There are going to be permissions where people can go and view them. As well some where you can edit certain things and then certain things you can’t edit. You will not be able to delete
Uniforms - Lisa Cavanaugh
Parade season - hats vs shakos - 23 new marchers sized at parade camp
We’ll have more new marchers in August - do we want to continue with hats? How many additional kids are going to be marching for parade? I need to make sure I have enough hats. I had 23 kids I uniformed at camp. The 130 is everybody, except for guard.
We will light up the band for the Rose festival/Starlight parade. It's a crossover. Our show-up time is 6.50. We don't even start until 8:20.
Volunteer Coordinator - Christina McClelland
Calendar:
Monday, May 4 & Tuesday May 5- Flower Pick up
Wednesday, May 6th- Chipotle Dine Out
Thursday, May 7th- CHOMP
Friday, May 8 State Jazz Competition - 2 chaperones
Bus at 11 AM returning by 5PM
1 O’Clock Jazz performance at 1:10PM
Mt. Hood Community College Theater Room
Saturday, May 9 Jags & Jazz Auction
Jazz Students arrive by 5:05 Brown MS, 5:45 Silver, 6:15 (1’OClock Jazz)
Dinner at 5:30PM
Student Volunteers 3-10 PM slots
?Proud to Be HSD Festival? Downtown Hillsboro- Saturday, May 9?
Tuesday, May 12 Parent Meeting @ 7PM
Voting for new board members
Presentation of the proposed budget (vote in June)
Thursday, May 14 CHOMP
Friday, May 15 Parade Practice 4-6PM
Saturday, May 16 Bottle & Can Drive 9 AM- 1PM
Color Guard Try-outs May 18, 19, 20
Wednesday, May 20 Parade Practice 4-6 PM
Thursday, May 21 CHOMP Concert 8PM
Tuesday, May 26 End of Year Band Concert 7PM-
Bring desserts to share
Band Boosters drinks?
Friday, May 29 Louie Louie Concert
Food at _________?
Call time 5:30 for students- Wear uniforms?
6 PM percussion start
6:30 for Century
Followed by One more time around playing after for 45 min concert set
Final number is Louie, Louie all playing. Invite other schools, families to join like last year?
Monday, June 1 Parade Practice 4-6 PM- NO SENIORS
Tuesday, June 2 Board Meeting 7PM
Thursday, June 4 Graduation
Concert attire- Concert, Symphonic & Wind Ensemble
Band Bus at 4:30 PM
3-4 Chaperones
Saturday, June 6 Rose Festival Grand Floral/Starlight Parade
Bus Call Time___________
Yellow Box Truck? Century Trailer? U-Haul for Percussion/Big instruments
8 Chaperones (wear black parade shirt)-
4 wagons w/water (2 wagons at school + Christina M. wagon + _____)
4 runners
Water- gallon jugs to pour into ice filled squeeze bottles
Clean squeeze bottles ________
Lights/ Additional gear for parade?
Need to plan/order ASAP if desired:
Light up Shoe laces
Fairy lights per instrument
Blinking lights
Tuesday, June 9 Parent Meeting 7PM
Vote on Budget for 26-27 School Year
Band Buddies
Thursday, June 11 Last Day of School
Student Leadership Party at Frances Street Park
Saturday, June 13 Bottle/Can Drive
~Thursday June 25- July 4 Fireworks Booth
Bekah DePry & Jessica Codekas (leads)
Key to have 10 nights covered- ideally with trailer on site and family/team
$100/overnight security
Double shift numbers requested this year by TNT & ~40% more fireworks
Idea: Fortify tent with chicken wire/wood structure to roll up walls?
Saturday, July 4- Hillsboro 4th of July Parade- we are the first band- National Anthem w/Grand Marshall
July 13-24 (Jazz Academy) M-F 9-Noon with concert on July 24 evening 7PM?
Volunteer Stats:
Total Hours 8426.67 (as of 5/4 3PM)
Family Completions to Jason Keezel 74
Due Dates:
May 1st for Seniors
June 1st for all others
Winter Groups- $125 Fees Waived with 10 hours of volunteering
Marching Groups- $200 waived with 16 hours volunteering
Partial volunteer hours will be credited at $12.50 per hour
Volunteers Approved to date 134
Questions & Future tasks?
New Families to get approved & fingerprinting for Volunteering over the summer
Update/Review Bylaws if desired- May/June?
Add a Food Position/Role?
Generalize the tools/programs used in language of document (instead of CHARMS, etc.)
Any specific volunteer needs/requests or Special Projects?
Inventory of Supplies/Clean Tent - possibly during future can drive- summer time before Fall Season
Fall Band Camp Start Dates:__________________
Known Fall Calendar Competitions
Treasurer - Tom Thaxton and Jason Keezel
We made $2,200 for the walkplay spin.
Restaurant night's almost $3,000.
We spent $7,000 on instrument repairs this year.
Merchant account fees, we charge a 3% fee on our invoices.
$240,000 in revenue and we're only eating $1,700 in renting fees, I think it's a pretty good deal.
Software and apps, QuickBooks and CutTime. I don't anticipate that changing much.
We got a $5,000 donation from the Hillsboro Community Foundation, and will go up to $7,500. That's not even likely going to be an expense this year.
Transportation costs, it was more like $11,000 this year that got booked, I put in $12,000 additional for the buses next year.
We've charged the students about $22,000 for various concerts and costumes and apparel and color guard and what have you. The actual cost to us was about $36,000.