top of page

September Board Meeting

Patty Battin

Sep 3, 2024

​


  1. Treasurer 

  • Billed for loaner jackets. Will be taken off when the jacket is returned. 

  • Fundraiser points and parent volunteer hours will be removed once the hours are met come spring. 

  • CPA The one we had isn’t available. There is a new parent who is a CPA and wife is a bookkeeper and would like to use them as they have offered to help. We think it would be fair to waive the fair share. The board agreed. 

     

  1. Fundraising

  • We secured the site for the Jazz Auction, Hidden Creek. Working on catering. 

  • The whole goal is to make more money for the band. Tickets $55 early bird special until January. From January - March $60 and at the door $65

  • We have over 500 vendors and a couple of moms willing to help. Let's try to get the students going on the baskets now. 

  • Pie Sales. Will get the dates to the secretary so they can get put on the calendar. 

  • Prices are the same as last year. 

  • No Poinsettia in winter and no pie sales in Spring. Flowers in spring.  

  • Ad sales for Showcase. If we got these out next week at the parent meeting that would be great. 


  1. Band Utility Trailor (Silver Award Project) 

    We had a work session with a crew to help consolidate food related items and cleaned it out.

    The board has approved $500 towards this project


  1. Board Positions/Duties

    No need to change the working of the board positions. Volunteer Coordinator and Uniform coordinator are working together with the Food Committee

    Volunteer Coordinator is working with the Food team. We could work this year at placing this committee officially with that role on the Bylaws or create a Food Chair position on the board. 


  1. Parent Preview Day 9/14

    Food Crew is working on planning this on 9/7 

    Board provide hot dogs and hamburgers. Buns and condiments. 

    Students are assigned specific things to bring. 

    Preview starts at 6:45pm


  1. Food Team Meeting 9/7 10am


  • Budget for Fall $600

  • Food Team meeting 9/7 to plan out the fall season.

  • Who keeps the food handlers cards? 

  • We got a preliminary Food Allergy list

  • A food binder has been found

  • Please have 2 serving lines

  • Whoever buys the food needs to know the budget so they don’t go over. 


  1. Calendar updates/Questions


  • 9/13 Football game- just pep band 1 chaperone per bus 3 busses

  • 9/28 Youth Fall Music Games - Planning to send out sign up early as we will need the group with the band and the team working the stadium.

  • 10/4/ Football game (Marching band perform at halftime)

  • 10/11-13 Grants Pass 

  • 10/24 Football game (Marching band perform at halftime)

  • 10/26 Century Showcase 


  1. Props Check-in/Status - additional needs

  • Fencing, Building skeletons, grommets, gazebo, tombstones, scaffolding. 


  1. Fundraising


  • Ads for the Century Showcase

  • Dine outs - (If one matched the showcase at Panda on showcase day that could be a good one)


  1. Uniforms 


  • Century Band Tees / Hoodies will be on the the band app soon. 

bottom of page